Many organizations still rely on legacy form and workflow tools such as Nintex Forms and
Workflows, SharePoint Designer, and InfoPath. For years, these solutions provided critical
automation for business processes — from document routing to approval requests.
However, as Microsoft 365 and the Power Platform have evolved, these legacy systems can
no longer keep pace with modern requirements for scalability, integration, and security.
At Focal Point Solutions, we’ve seen a significant increase in modernization projects focused
on migrating clients away from outdated workflow systems to the Microsoft Power
Platform. This transition doesn’t just replace technology — it creates an opportunity to
reimagine automation and deliver more intelligent, integrated, and efficient solutions.
Why Modernization Matters
Migrating from legacy form and workflow platforms to the Microsoft Power Platform is not
a simple upgrade — it’s a strategic modernization effort that helps organizations achieve
greater value from their Microsoft 365 investments.
Key benefits include:
• Native Integration – Power Apps and Power Automate are built into Microsoft 365,
enabling seamless connectivity across SharePoint, Teams, and Dataverse.
• Cost Efficiency – Many Power Platform capabilities are already included in existing
Microsoft 365 licenses, eliminating redundant third-party subscriptions.
• Security Compliance – Microsoft’s cloud framework ensures strong identity, data
protection, and compliance governance that older tools cannot match.
• Innovation Growth – With AI, Copilot, and a growing library of connectors, the Power
Platform continues to expand automation capabilities well beyond traditional workflows.
• Future-Proofing – Legacy tools such as SharePoint Designer, InfoPath, and on-premises
Nintex are approaching end-of-life, creating urgency for modernization.
When to Start the Migration
Organizations should begin planning modernization before legacy workflows fail or become
unsupported. Common signs that it’s time to act include:
• An upcoming migration to Microsoft 365 or SharePoint Online.
• Legacy forms or workflows failing due to deprecated connectors or services.
• Escalating costs tied to third-party licensing and support.
• Limited integration with new business tools such as Teams, Power BI, or Dynamics 365.
• Increasing demand for low-code and self-service automation across departments.
A proactive approach enables businesses to modernize thoughtfully — rather than
reactively — and ensure continuity of critical business processes.
How Focal Point Solutions Helps
At Focal Point Solutions, we bring proven experience and Microsoft expertise to every
modernization project. Our team works alongside clients to assess, plan, and execute
workflow transformations that deliver both technical and business value.
Our process includes:
1. Discovery Assessment – Inventory existing workflows and forms across environments.
2. Prioritization Design – Classify solutions based on complexity, usage, and
modernization priority.
3. Proof of Concept – Build representative use cases to validate design patterns and
business alignment.
4. Migration Optimization – Recreate workflows in Power Platform while streamlining
redundant steps and improving performance.
5. Testing Validation – Engage key stakeholders for process validation and user
acceptance.
6. Deployment Training – Deliver production-ready Power Apps and flows with training
for business and IT teams.
7. Governance Support – Implement governance frameworks and provide ongoing
maintenance for continued optimization.
The Bottom Line
Modernizing legacy workflow and form solutions is no longer optional — it’s an essential
step to maintain efficiency, security, and alignment with Microsoft’s cloud roadmap.
By transitioning to the Power Platform, organizations gain a secure, low-code environment
that promotes innovation and adaptability.
Focal Point Solutions provides the strategy, expertise, and technical execution needed to
successfully modernize workflows and achieve long-term value from Microsoft 365.
Contact Us
Focal Point Solutions — Your trusted partner for Microsoft 365 modernization, automation,
and digital transformation.